Faculty, staff, graduate and undergraduate students in the Department of Aerospace Engineering and Engineering Mechanics are able to use a variety of rooms and spaces in the ASE building. For theatrical performances that require multiple day stage practice and prop set-up, a 7-day reservation will be arranged. These awards received by members of the UT Computer Science community make it evident that our faculty and students are world-class. For Rowling Hall room reservations, please Submit a Reservation Request at the Event Management System for UT Austin. Clean up the room before you leave so that it is ready for the next group. Are there any parameters on reserving the Black Box Theater? Permanent building occupants shall have five working days prior to the official Mazevoopening date to make any room reservation requests through Mazevo. For more information and a complete list of approved Priority Uses please refer to our Policies & Procedures. Instrument Reservation Information TMI offers the use of its over 100 instruments and pieces of equipment to both internal UT users, and corporate and external users. Each standard meeting room is equipped with standard A/V-please refer to the Reservations Office for specifics. POB 6.442 Web Conference Room Faculty Lounge (POB 6.102) We have a new reservation system - Mazevo! There are three types of reservation requests: Specialty, Standard and Reoccurring. This includes time allotted for setup and breakdown of event.) College of Communication Built in screen. This means that your group has not used the reservation system yet. All others will be declined. Please review all SSB meeting room policies prior to your event. If interested in a building tour please contact our hospitality desk at 512-475-7739. back to top SSB Reservation Policies Who is Eligible to Reserve Rooms in SSB? Our office does not provide decorations for clients. The University Unions catering is the buildings preferred caterer. (This will download a zip file from the Crestron site). For Welch Hall and NHB conference rooms please check the calendar for availability and then emailconferencerooms@cm.utexas.edu with your name, email address, event name, room number, date, and time. If someone else is in the room you reserved, gather information about the identity of the other person or group so that we can research the problem afterwards. scheduling@austin.utexas.edu 790 fixed seats in orchestra level and 360 in balcony. For example, if it is November of 2014 then reservations can only be taken for the current semester, the spring semester ending in May, and the summer sessions ending in July. Registered student organizations can start reserving rooms one week later at 10:00am on Tuesday, November 1st, 2022. This representative is required to attend a mandatory meeting to learn about the available equipment and its proper use. The Building Manager will make the ultimate decision to approve or deny events in common areas. For further details please contact 512-475-7739 or read our policies and procedures section 5.2 for further information on advertising. Wait to enter a GPC if a class or exam is in progress. ASE McKnight Student Center/PlazaASE/EM students, faculty and staff may request to reserve the ASE McKnight Student Center (1st Floor Lobby) for after hours departmental/student organization events by emailing ase.em-office@austin.utexas.edu. Coordinate with stakeholders to reserve: Having more people in a room than allowed per fire code violates Life Safety Code. Our students and faculty are changing the world through their contributions to computing education, research, and industry. To make these arrangements, please email WCPevents@utexas.edu. Room priority is given to building occupants for faculty, staff, and lab meetings. SPRING/SUMMER SEMESTER REQUESTS SUBMISSION DEADLINE: First Tuesday of November at 10 AM. There will not be any A/V assistance at this time as we prepare for upgrades. In addition, please try to be specific with the number of attendees to ensure the room selecting will best fit your needs. 2.122 Convocation CenterCapacity: 231 - Media: full media console, 3.134 Conference RoomCapacity: 14 table seats, 12 side seats, 4.132B Old LibraryCapacity: 40 - Media: projector and screen, Capacity: 20 - Media: projector and screen, NHB 6.204 Large Conference RoomCapacity: 20 - Media: projector and screen, NHB 6.408 Conference RoomCapacity: 20 - Media: television, WEL 3.202 TA Office Hours RoomCapacity: 16 - Media: Whiteboard only, WEL 3.204 TA Office Hours RoomCapacity: 16 - Media: Whiteboard only, Department of ChemistryWEL 3.212105 E 24TH ST. Austin, TX 78712-1224, Department of Chemistry, College of Natural Sciences, The University of Texas at Austin, Graduate Office: 512-471-4538Undergraduate Office: 512-471-1567Chair's Office: 512-471-3949, Login | IT Help Request | Webmail | Sitemap. All meeting rooms are self-service and should be cleaned/reset by the users. Only the area within the stone circle is reservable. ASE Undergraduate Conference Room (ASE 1.112C), Capacity 12This room is available to ASE/EM undergraduate students only.Reserve online without prior department approval. Student Orgs will have to schedule a work order for cleaning service if they are reserving this space. The WCP has 6 general meeting rooms, an executive meeting room, a black box theatre, a ballroom, a dance rehearsal space, a legislative assembly room and an auditorium for the use of students and departments on campus. College of Natural Sciences Read about members of our diverse and distinguished alumni community. Information about non-CS rooms in POB (formerly known as ACES) is available at the ACES facilities website. Permanent SSB building occupants Registered student organizations (RSOs) All conference rooms are searchable in the Global Address List (GAL) by building code and room number. The building manager will have final say in any unresolved scheduling conflicts. The Student Services Building (SSB) tablecloths are to be used only in the building. Outdoor Room Reservations. Can I make a reservation for more than two semesters in advance? Tables, moveable chairs, and dry erase boards. Anyone with a College of Natural Sciences affiliation will automatically be assigned access to CNS buildings and rooms. Should your event need signs for the event, our office has up to ten easels that can be placed around the building for your use. Use your Austin Exchange Messaging Service (AEMS) or Office 365 account to check room availability or make reservations. This room in the NI Student Project Center has 10 seats and is available to the CSE community, with priority given to Longhorn MakerStudio groups. A group is defined as two or more students. DJs at the WCP are welcome as long as the event sponsor notifies the reservations office and a meeting with the DJ takes place in order to ensure the DJ is knowledgeable of the space they are using. Login using your UT EID. It is available to all UT-Austin Colleges, Schools and Units (CSUs) through a centralized campus license. This system is more intuitive and mobile friendly. Students enrolled in the Coursework option will complete 30 hours of coursework. The Mustangs Amplified Sound Area is the area bounded by the sidewalk on the east side of San Jacinto Boulevard, by the west wall of the Texas Memorial Museum, and by the outer edge of the two stairways on either side of the lawn. Nor are the rooms to be used for study sessions. Please call SSB Management at 512-232-2890 if supplies needs to be restocked. If you're unable to get in touch with the room manager or would like to have your rooms added to EMS, please contact the EMS Department Adminstrator Arturo Compean Jr. College of Natural Sciences The University of Texas at Austin 120 Inner Campus Dr Stop G2500 Austin, TX 78712Campus Map Student Inquiries: 512 471 4536 General Inquiries: 512 471 3285 Login Sitemap Help Copyright 2019College ofNatural SciencesThe Universityof Texas at Austin, Web Privacy PolicyWeb Accessibility Policy. Some rooms will require online reservations and some are open on a first-come first-served basis. These programs and events are defined as activities occurring within the fall semester as designated by the academic calendar and fall between the months of August December. Full summary of cosponsorship can be found at the Institutional Rules on Student Services and Activities. Contact the Student Organization Center for questions about updating Hornslink (512-471-3065). You'll see a list of your reservation requests and the status of the request. Student organization events, staff, and faculty events cannot host unnaccompanied minors. A reservation for November 2015 could not be accepted at that time. Classes, faculty, and staff will have priority in these rooms. Are there any restrictions on the dance rehearsal space? Surrounded By Trees, School of Social Work Building (SSW) East Lawn, School of Social Work Building (SSW) West Lawn. Reservation requests for Spring & Summer 2023 are available as of 10:00am on November 1, 2022 for Student Organizations and 10:00am on November 8, 2022 for departments and registered staff/faculty organizations. Reservations. Return tables and chairs to the room's standard setup (see diagram on door/wall in room), Reset room temperature to 70-75 degrees (if temperature was changed), If food was served, clean up crumbs/mess and take all garbage/recycling to ground floor dumpsters (see map on door/wall in room). UNIVERSITY OF TEXAS LIBRARIES; UTILITIES AND ENERGY MANAGEMENT; WALKER DEPARTMENT OF MECHANICAL; WIRELESS NETWORKING AND COMMUNICATI; Previous Next. University affiliated departments and organizations may reserve space in any building, utilizing the University Unions OnlineReservationSystem. The official first day for submitting reservation requests for Spring and Summer semesters shall be the first Tuesday in November. RSOs producing theatrical performances will be given first consideration for the space on a first-come, first- serve basis. Our office does not schedule these spaces. The standard WCP event rooms have flexible meeting furniture that can be arranged to meet your preference keeping in line with each room's capacity. Student events and activities will be given reservations priority at the William C. Powers, Jr. Student Activity Center. Presentation Practice Rooms are intended for use by groups that need to use the media provided. to use the projector. The form can be downloaded from Box. The University Unions serves to meet your meeting and event needs. General Information. No. This room has a stairwell exit/entrance and thus the privacy of meetings cannot be guaranteed. If you regularly reserve rooms in POB, please contact Arturo Compean Jrfor permanent access in EMS. The West Mall Amplified Sound Area is the extreme east end of the West Mall, adjacent to the west steps of the Main Building. Electricity is available. 512-232-9173help@cns.utexas.eduhttps://cns.utexas.edu/information-technology/classroom-technology, PHR Requests are processed within 1-2 business days. It is strongly recommended that you make an appointment with the building management office prior to your event to review AV use. College of Pharmacy Our office does not have linens or decorations for events in the WCP. This means that the time of your event is outside the determined building hours. 2609 University Avenue (UA9) Amplified Sound Area, Battle Oaks Amplified Sound Area (Barbara Jordan Statue), Benches, Seating Ledges, Trees, Light Posts, Wheelchair Ramp, Caven Lacrosse and Sports Center at Clark Field (CLK), Chemical and Petroleum Engineering Building (CPE) Lawn, Benches, Tables With Seating, Bike Racks, Some Shade, Connally Center for Justice (CCJ) East Lawn, Creekside Residence Hall (CRH) Lawn Amplified Sound Area. Features just under 400 seats, a 30-foot proscenium stage and an orchestra pit equipped for 35 musicians. The "person in charge" must be a full time faculty or staff member and should be aware that they, as well as their department, will assume responsibility for any complaints, conflicts, or issues which occur during the time of the event. Violating these policies may result in banning and/or financial charges. By reading and acknowledging the rules and procedures presented here, you are bound and responsible and will be required to enter your McCombs user account and . 512-232-5400laits-av-help@utexas.eduhttps://liberalarts.utexas.edu/laits/services/classroom-support/index.p, BIO, GDC, GEA, PAI, PMA, WEL Please direct all questions relating to meeting room reservations and assistance to the SSB Building Management office at (512) 232-2890 or ssbstaff@austin.utexas.edu. 210 E. 24th St. Austin, TX 78712 Aerospace Engineering Building ( ASE) Home to the Department of Aerospace Engineering and Engineering Mechanics 2617 Wichita St. Austin, TX 78712 Biomedical Engineering Building ( BME) Home to the Department of Biomedical Engineering 107 W. Dean Keeton St. Austin, TX 78712 Click here to reserve space. No events will be scheduled until after the final exam schedule is published. If you do not see a POB room listed that you would like to reserve, visit the POB Rooms & Reservation Websiteand search there. Office of the Registrar In general, the rooms should be returned to working order for the next users. What do I do if I do not see my name under the contact list? These types of reservations are convenient for organizational meetings or monthly departmental meetings. Select the date that you plan to meet and use "Scheduling Assistant" from the top menu. After logging into EMS, head over to "MY EVENTS" on the left hand side of your navigation bar. After hours, see the students at thefirst floor Information Desk. Reservation requests for Fall 2023 will be available starting at 10:00am on Tuesday, May 2, 2023 for Student Organizations and 10:00am Tuesday, May 9, 2023 for departments and registered staff/faculty organizations. How do I advertise for my event in the WCP? There are many reasons why your room is not showing up. The reservation period will include January 9th, 2022 throughAugust 19th, 2023. Please log in with your UT EID email address (example: uteid@austin.utexas.edu). Filming on the University of Texas at Austin campus is regulated and, https://finearts.utexas.edu/cofa-resources#it, Catalogs, Course Inventory, and Credentials (Official Publications), Request to sponsor off-campus individuals or groups, Room Viewers Canvas site (info & resources), RG Room Scheduling System training presentation, Request to sponsor off-campus individuals or groups (RG 750), http://www.utexas.edu/university-communications/resources/filming-at-ut, https://www.mccombs.utexas.edu/about/tech/media-services/mccombs-comple, https://liberalarts.utexas.edu/laits/services/classroom-support/index.p, https://cns.utexas.edu/information-technology/classroom-technology, https://pharmacy.utexas.edu/directory/learning-resource-center. All of the rooms can be reserved through the department calendar. Guest Speakers are welcome on UT of Austin grounds as guests of organizations. The instructional media is run by Liberal Arts ITS group, and they should be contacted separately for access. Monday - Friday from 8:30 a.m. - 8:30 p.m. (No event can begin before 8:30 a.m. or end after 8:30 p.m. For technical issues, contact CNS Classroom Technology by submitting a helpdesk ticket or call 512-232-9173. These programs and events are defined as activities occurring within the spring semester and summer sessions as designated by the academic calendar and fall between the months of January - July. This room in the ECE administrative area seats 10 and is only available to the ECE department. ASE Meeting Spaces What does the First Available Booking Date Violation message mean? Computational Engineering and Sciences- A.C.E.S. SERVICE ALERT: The UFCU Room at the Perry-Castaeda Library will be closed on Sunday, March 5, for an event. 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